Haven High Technology College
Fair Processing Notice (FPN) – Full Details
This notice gives
additional information to the notice sent to all parents / carers at the start
of the school year. It provides further
information about the processing of students’ personal data by the other
organisations mentioned in that notice.
Haven High
Technology College processes personal data about its students and is a “data
controller” in respect of this for the purposes of the Data Protection Act
1998. It processes this data to:
This information
includes contact details, national curriculum assessment results, attendance
information, and characteristics such as ethnic group, special educational
needs and any relevant medical information.
From time to time
the college is required to pass on some of this data to local authorities, the
Department for Children, Schools and Families (DCSF), (which also has
responsibility for ContactPoint (see
below) and to agencies that are prescribed by law, such as the Qualifications
and Curriculum Authority (QCA), Ofsted, the Learning and Skills Council (LSC),
the Department of Health (DH), Primary Care Trusts (PCT), and organisations that require access to data in the
Learner Registration System as part of the MIAP (Managing Information Across
Partners) programme. All these are data controllers for the
information they receive. The data must
only be used for specific purposes allowed by law.
The Children Act
2004 Information Database (England) Regulations 2007 requires maintained
schools to supply basic contact information to ContactPoint.
Detailed
information:
The Local Authority (LA) uses information
about children for whom it provides services to carry out specific functions
for which it is responsible, such as the assessment of any special educational
needs the child may have. It also uses
the information to derive statistics to inform decisions on (for example) the
funding of schools, and to assess the performance of schools and set targets
for them. The statistics are used in
such a way that individual children cannot be identified from them. The LA is also required to maintain the
accuracy of the information held on ContactPoint about children and young
people in their area.
The Qualifications and
Curriculum Authority (QCA) uses
information about pupils to administer the national curriculum assessments
portfolio throughout Key Stages 1 to 3. This includes both assessments required by statute and those that are
optional. The results of these are passed on to DCSF to compile statistics on
trends and patterns in levels of achievement.
The QCA uses the information to evaluate the effectiveness of the
national curriculum and the associated assessment arrangements, and to ensure
that these are continually improved.
Data
Protection Officer, QCA, 83 Piccadilly, LONDON, W1J 8QA;
Ofsted uses information about the progress and performance of pupils to help inspectors evaluate the work of schools, to assist schools in their self-evaluation, and as part of Ofsted’s assessment of the effectiveness of education initiatives and policy. Ofsted also uses information about the views of children and young people, to inform children’s services inspections in local authority areas. Inspection reports do not identify individual students.
Data Protection Officer, Alexandra House, 33 Kingsway, London WC2B 6SE;
The Learning and Skills Council (LSC) uses
information about pupils for statistical purposes, to evaluate and develop
education policy and monitor the performance of the education service as a
whole. The statistics (including those
based on information provided by the QCA) are used in such a way that
individual pupils cannot be identified from them. On occasion information may be shared with
other Government departments or agencies strictly for statistical or research
purposes only. The LSC or its partners may wish to contact learners from time to time
about courses, or learning opportunities relevant to them.
www.lsc.gov.uk
Data Protection Officer, Cheylesmore House, Quinton
Road, Coventry, Warwickshire CV1 2WT
Learner Registration System (LRS) The Learning and Skills
Council (LSC) also administers the Managing Information Across Partners (MIAP)
Programme on behalf of the MIAP membership.
More information about MIAP membership can be found at www.miap.gov.uk
LSC is responsible for the development and
operation of the Learner Registration Service (LRS) and also the creation of a
learner record.
For pupils of 14 years and over and for
pupils registering for post-14 qualifications, the college will pass on certain
identification information to the LRS to create and maintain a unique learner
number (ULN), and achievement information to the MIAP Service to create and
maintain a learner record.
The Learner Registration Service will enable
organisations allowed by law and detailed at www.miap.gov.uk to access the ULN and
contain it in their systems, thereby saving individuals having to supply the same information repeatedly to
different organisations.
Details of how an individual may opt-out of
sharing achievement data in their learner record with those organisations
detailed at www.miap.gov.uk, can also be found at:
Data Protection Officer
,Cheylesmore House, Quinton Road, Coventry, Warwickshire CV1 2WT
Primary Care Trusts (PCT) use information about pupils for research and
statistical purposes, to monitor the performance of local health services and
to evaluate and develop them. The
statistics are used in such a way that individual pupils cannot be identified
from them. Information on the height and
weight of individual pupils may however be provided to the child and its
parents and this will require the PCTs to maintain details of pupils’ names for
this purpose for a period designated by the Department of Health following the
weighing and measuring process. PCTs may
also provide individual schools and LAs with aggregate information on pupils’
height and weight.
http://www.nhs.uk/England/AuthoritiesTrusts/Pct/Default.aspx
The Department of Health (DH) uses aggregate information (at school year group level) about pupils' height and weight for research and statistical purposes, to inform, influence and improve health policy and to monitor the performance of the health service as a whole. The DH will base performance management discussions with Strategic Health Authorities on aggregate information about pupils attending schools in the PCT areas to help focus local resources and deliver the Public Service Agreement target to halt the year on year rise in obesity among children under 11 by 2010, in the context of a broader strategy to tackle obesity in the population as a whole. The Department of Health will also provide aggregate PCT level data to the Healthcare Commission for performance assessment of the health service.
www.dh.gov.uk
Data Protection Officer at Skipton House 80 London
Road London SE1 6LH
The Department for Children, Schools and Families (DCSF) uses information about pupils for research and statistical purposes, to inform, influence and improve education policy and to monitor the performance of the education service as a whole. The DCSF will feed back to LAs and schools information about their pupils for a variety of purposes that will include data checking exercises, use in self-evaluation analyses and where information is missing because it was not passed on by a former school.
DCSF, with the participation of LAs, operates the database known as ContactPoint. ContactPoint is an online directory available to authorised staff who need it to do their jobs. It is designed to allow practitioners to find out who else is working with the child or young person, making it easier to deliver more coordinated support. Schools are under a statutory duty to pass onto ContactPoint certain information. This consists of basic information about the child or young person, the contact details of the school and the contact address and telephone numbers for the parents or carers, with parental responsibility of the child or young person.
The DCSF will also provide Ofsted with student data for use in school inspection. Where relevant, pupil information may also be shared with post 16 learning institutions to minimise the administrative burden on application for a course and to aid the preparation of learning plans.
Pupil information may be matched with other data sources that the Department holds in order to model and monitor pupils’ educational progression; and to provide comprehensive information back to LAs and learning institutions to support their day to day business. The DCSF may also use contact details from these sources to obtain samples for statistical surveys: these surveys may be carried out by research agencies working under contract to the Department and participation in such surveys is usually voluntary. The Department may also match data from these sources to data obtained from statistical surveys.
Pupil data may also be shared with other Government Departments and Agencies (including the Office for National Statistics) for statistical or research purposes only. In all these cases the matching will require that individualised data is used in the processing operation, but that data will not be processed in such a way that it supports measures or decisions relating to particular individuals or identifies individuals in any results. This data sharing will be approved and controlled by the Department’s Chief Statistician.
The DCSF may also disclose
individual pupil information to independent researchers into the educational
achievements of pupils who have a legitimate need for it for their research,
but each case will be determined on its merits and subject to the approval of
the Department’s Chief Statistician.
www.DCSF.gov.uk
Data Protection Officer, DCSF, Sanctuary Buildings,
Great Smith Street, LONDON, SW1P 3BT
Students at Haven
High, as data subjects, have certain rights under the Data Protection Act,
including a general right of access to personal data held on them, with parents
exercising this right on their behalf if they are too young to do so
themselves. If you wish to access the
personal data held about your child, then please contact the relevant
organisation in writing:
For students of 13
years and over, schools are legally required to pass on certain information to
Connexions service providers on request.
Connexions is the government's support service for
all young people aged 13 to 19 in England.
This information includes
the name and address of the student and parent, and any further information
relevant to the Connexions services’ role.
However parents, or the students themselves if aged 16 or over, can ask
that no information beyond name and address (for student and parent) be passed
on to Connexions. If as a parent, or as
a student aged 16 or over, you wish to opt-out and do not want Connexions to
receive from the college information beyond name and address, then please
contact the college.
The LA and DCSF may supply to Connexions services providers information, which they have about children, but will not pass on any information they have received from the college if parents (or the children themselves if aged 16 or over) have notified the college that Connexions should not receive information beyond name and address.